Results of the Annual Meeting

DSROA Board Meeting
December 11, 2003

DSROA Board Meeting
November 14, 2002

DSROA Board Meeting
Oct. 10, 2002

DSROA Board Meeting
August 8, 2002

Board Members present: Taylor Button, Nyle Willis, Larry Clarkson, Larry Baer, Phillip Hall, and Art Ortolani

Others present: Barbara Button, Lou Pratt, Wendell Hoyt, and Dan Ortolani

The prior meeting minutes were discussed but were never accepted or approved.

Larry B turned the meeting over to Lou Pratt, Kane County Road Supervisor, for discussion regarding roads and gravel. After much discussion, it was decided that DSR doesn't owe the County nor the County owe DSR. But in the future, we should always have everything in writing to avoid misunderstandings.

Nyle presented the 2003 budget. It was reviewed by all. Nyle made a motion, seconded by Larry B, to accept the 2003 budget as presented. All in favor.

Assignments made:
1) Larry C keep working on past annual minutes.
2) Barbara set up a board e-mail address and tie it in with new site.
3) Phil to write an article about new board responsibilities for the newsletter.
4) Larry B to write a letter for Newsletter.
5) Nyle to get a copy of budget to Barbara for newsletter.
6) Larry C to write article about easements, building permits, etc. for newsletter.
7) Barbara to assemble and mail the newsletter with each members statements.
8) Phil to write a letter to Brent Fulmer upon inspection of site by Taylor regarding placement on well on Lot 117.
9) Larry B and Art will get together to divide responsibilities between them.
10) Taylor reported on repair of generator or electrical line. Authorized to call Garkane.
11) Larry B to talk with Tom Massengale regarding resignation.
12) Art to talk with C Moore about water to her lot.

Dan Ortolani apologized for sounding demanding last meeting. He would still like to see the board unlock a small amount of resources to increase ranch capital and greatly improve ranch. Dan would like to put together a proposal to raise money for the ranch. Board would review any proposal Dan puts together.

Larry Clarkson discussed an ongoing problem of lot members, contractors, and others moving survey stakes, abusing right-of-ways, and other infringements on property rights.

Art requested that the topic of Tom's resignation be on the next meeting agenda.

Next meeting is scheduled for January 16, 2003, at Nyle's Office.

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Board Members present: Larry Baer, Taylor Button, Phil Hall, Tom Massengale, Art Ortolani, Larry Clarkson, and Nyle Willis

Others present: Jerry Racine, Lee Bellar, John Pardo, Dan Ortolani, and Barbara Button

Taylor made a motion, seconded by Art, to accept the minutes of the October board meeting with one addition. Add Nyle Willis to the board members present.

Barbara presented the current budget standings. Nyle will present the 2003 budget at the December meeting.

Follow-up business
a) Larry Clarkson is still working on the minutes of the last two annual meetings.
b) Tom Massengale presented new drafts of bylaw proposed changes. He also read what he has written thus far for the newsletter. He will finish it and e-mail copies to all board members.
c) Tom presented a request for the board to hear about an issue regarding gates across the road to his house. After discussion, Larry Clarkson made a motion, seconded by Taylor, that Association roads cannot be gated by members unless the member is the last one on the road or all of the members behind the gate agree to have a gate and all have a key. The Ranch Manager must have a key also. All in favor with Tom not voting.
d) Phil Hall presented Larry Murphy, Barbara Dawses, and Dan Ortolani letters. He discussed various ideas they presented.
e) Art had a conversation with Lou Pratt, Kane County Road Supervisor, and he believes that the county cannot pave the road to Deer Springs Ranch at this time. Art encouraged him to consider improvements with gravel. Art brought a map of mineral rights owned by the Government. There are several areas on the ranch that the Government does not own. We will look at getting gravel from those locations. Taylor made a motion, seconded by Nyle, to have Art try to deal with the government in regards to the bill for $3675.00 for mineral royalties. He will try to get them to trade the membership dues they owe the Association for the bill. All in favor.
f) John Pardo gave the following information. Brent Robinson hauled 1739 yards of gravel to Johnny Brown (74 loads). There was 7000 yards screened by 3H. That is 24.8%. Then the County gave the ranch 800 yards more to do the airport road. Adding the 800 yds to the 7000 yds makes Johnny Brown getting 22% of the gravel.
g) Art will talk to C Moore regarding water to her lot.
h) Art and Brent Fulmer have established a DSR Fire District. Brent is donating a pumper truck. This District should be eligible for a portion of county funds for fire fighting. Art and Brent to put together a complete ranch fire protection proposal and present to the board in the next few months.
i) Phil to set up an e-mail address for the Board. Phil to write a thank you to Barbara Dawse for donation of money to purchase dishes for four cabins.
j) Phil made a motion, seconded by Taylor, to accept the enclosed copy of the individual board responsibilities as a working model. The Board President and Vice President are to divide the other board members up between them to oversee each one. All in favor. (Enclosure 1)
k) Lee Bellar will be the spokesman for presenting the road assessment to the Johnny Brown members. The Johnny Brown members are organizing to finish their road. The board looks kindly on their efforts but at this time have no more money to help.
l) Taylor presented a proposal for changing the reservation/point system. After much discussion, Taylor made a motion, seconded by Phil, to accept the enclosed proposal. Tom, Art, and Larry Baer voted yes. Nyle and Larry Clarkson voted no. (Enclosure 2)

New Business

Grader - Larry Baer would like a copy of the log John Pardo has on the use of the grader. John said he would volunteer his time on the grader for snow removal this winter. The ranch would just need to buy the fuel.

Fence Project - Taylor presented ideas where fences would help to control trespassing during hunting seasons. The approximate cost would be $1800. No decision made.

Electrical problems - Water has gotten into the main line from the generator to the cabins and shorted them out. Garkane will look at the problem for a minimum of $200. Board authorized Button's to proceed with the job.

Web Site - Barbara presented two proposals and costs for each for improving our web site. After discussion, the Online Marketing plan was accepted. Barbara to continue work on the site.

At this point it was 10:10 PM and everyone was tired. The meeting adjourned.

Next Board meeting will be December 12, 2002 at Nyle's office at 5 pm.

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The meeting was held in the Garden Cabin.

In attendance: The entire Board; Larry Baer, Taylor Button, Larry Clarkson, Phillip Hall, Tom Massengale, Art Ortolani ,and business secretary Barbara Button.

Others present: Mr & Mrs Gary Carson, Mr & Mrs Jerry Racine, John Pardo, Dale Clarkson, Larry Murphy, Val Cram, Ken Lent, Betty Nuttall, John Davis, Lee Bellar.

Larry Baer opened the meeting at 5:10 pm and proceeded with the prepared agenda as follows:

Motion by Tom and seconded by Larry C to accept the minutes of the board meeting held September 26, 2002.

Financial Report
Barbara Button distributed copies of the ranch's financial statements and made clarifying statements and answered questions. An item that drew attention was the delinquent accounts (past due dues). After discussion, a motion was made by Phillip Hall. If dues are not paid after one year from their due date then a lien will be placed on the member's property. If two years goes by without satisfaction of the outstanding debt, then DSROA will pursue a sheriff's sale of the property to settle the debt, interest (which is 1.5 % per month), & collection cost (attorney's fees, filing fees. etc). The board reserves the right to hear member's reasons for delinquency and make other arrangements for payment if extenuating circumstances exist. The motion was seconded by Larry Clarkson. The vote was not unanimous however the motion carried.

Barbara deferred the Half Moon well proposal to the next board meeting.

Barbara then gave the board notice that she would not be able or willing to serve in the capacity of ranch manager, wrangler, cabin cleaner, store manager, guest host etc., etc, after November 30th. She cited many reasons the chief among them being the impossibility of one person doing all that was expected. The other being her salary. Her suggestion was to divided the responsibilities up among three or four employees and compensate them fairly. A discussion was engaged without any real satisfaction or solution to the problem. The one item that kept coming up was that DSROA members are going to have to start paying fair market value for what they are receiving. Although miscellaneous ideas were put forth there were no proposals made or conclusions drawn by the board. This discussion to continue at the next Board meeting.

Board reviewed invoice from Attorney Robbins. Barbara instructed not to pay it yet. Larry Baer and Art will talk with him about it. Because of confusion as to who is to ask for legal help, we are being billed for conferences which probably do not need to take place. Because of this, Phil made a motion, seconded by Art, that Nyle Willis will be the legal counsel contact person for the board and no one else is to get legal advice on behalf of the board. All in favor.

Beckstead's
Phillip Hall gave the board a rough draft of a letter that was requested at the last board meeting to be sent to the Beackstead as an accounting and final statement of the Board's feeling as to what was still owed them. Both Phillip Hall and Taylor Button voiced strong reservations with the fairness of the proposal. A discussion ensued and the board agreed that Becksteads had not fulfilled their separation agreements as promised. Therefore no bonus pay would be tendered. It was felt that the previous board had agreed to pay the Becksteads $2,000.00 for various materials (solar system, special repairs etc). The money is to be sent the first of January, 2003, as agreed with the Becksteads. The above action was proposed by Tom and seconded by Taylor. The vote was not unanimous but carried.

Board Assignments
Phillip Hall asked if there were any board members that did not like the proposed assignments they were given last board meeting. Taylor Button stated that he would like to trade some assignments with Larry Clarkson. He gave no specifics. Art Ortolani suggested that we wait until after considering a model for management suggested by his brother Dan Ortolani that would be read shortly by Tom Massengale. All seemed in agreement. Phillip Hall reminded those present that other Boards all started out with good intension but never got around to any clear understandings on the matter. He suggested that by the next Board meeting responsibilities should be agreed upon.

Dan Ortolani Letter
Dan Ortolani's letter or proposal for organization of the ranch (Board-members) was read by Tom Massengale. The letter touched on several areas. Nyle responded to the request for his resignation on the basis of his comments on the survey in the following manner. First, Nyle said, he represented 80 plus lots and had a right to express his views. Second, he apologized to Tom and Val for the misunderstanding. Third, he declined to resign. As for the request to have another election, the Board made a decision last meeting. It was clearly stated on the ballot information page, that if the 7-man board passed, all four candidates would be on the board.

A copy of Dan Ortolani's letter will be given to all Board members for further study of his proposed organization outline. Tom to distribute copies to each board member.

Larry C made a motion, seconded by Larry B, for Phil to send Dan a letter thanking him for his input and interest. All in favor.

Newsletter and bylaw changes
The matter of Cathy Pierce's request for allowing two dwellings as she presented it last Board meeting was discussed. Tom Massingale agreed to write up all the bylaw changes that were defeated at the annual meeting because of ambiguities in a more acceptable way and have them ready for a DSROA vote in December. Art and Larry C will help him. He is to have this ready by the next board meeting along with a newsletter that will then be sent to all the members.

Minutes of Annual Meetings past
Iva Baer and Patsy Clarkson are helping Larry Clarkson get the minutes of the past two years annual meetings transcribed off the tapes. Larry will try to have it done by November meeting.

Meadow Canyon Road
The proposal by Kane County to take over the Meadow Canyon Road was discussed and it was decided that it was not in our best interest to negotiate with the county at this time. It was not felt that the county was in any position to condemn the property and take over the road. Art Ortolani brought up the fact that most Board members where aware of about the damage to the roads caused by the recent storms. He proposed distributing the gravel that the ranch has presently to improve the Meadow Canyon Road. The Board agreed to proceed with the project even though it was a sizable undertaking.
Art said that gravel will then be put on the trouble spots on the Meadow Canyon Road and on the Upper Cabin road. Art to get each board members a copy of the BLM map that shows where unreserved gravel can be found so we can avoid paying royalties next time.

Letter to County
Phil made a motion, seconded by Tom for Art to review a letter Barbara wrote regarding a request for improvements on the County Road from Johnson Canyon to the Ranch. All in favor.

Reservation/Cabin System
Taylor Button presented a major overhaul proposal for the point system and the way cabin, horses, fish etc. were handled at the ranch. Copies are to be made and distributed to the Board members. No proposals or decisions were made on this matter. Differing ideas and proposal where voiced but the board made no decision at this time.

Murphy Letter
Larry Murphy then read a letter he had prepared. Phil will get copies made and e-mail them to each board member.

Dale's requests for consideration
Dale Clarkson made a request of the Board that a clarification be made as to the acceptable width of ranch roads where they crossed members property. It was discussed. Phil made a motion, seconded by Art, that roads will follow the general BLM guideline of 24' roads (16 feet graded and an additional 4' on each side for drainage and roadside or skirt. This is to be put in the next copy of the Rules and Regulations.

A situation, involving a number of lot owners around the Tuckey property, was explained by Dale Clarkson. The Board agreed to quit claim the ranch road that traversed her property in exchange for a road across another lot of hers that would intersect with the easements along the adjoining lot owners. The Board agreed to this and signed the deed. Dale will take care of the details. This led to some discussion of the thirty foot easements along all property lines of the members lots. Clarification is needed on who can exercise the right to use the easements. Specifically, if it was up to adjoining members or if it had to come from the ranch Board. The Board took this under advisement for further discussion at the next Board meeting.

Art will talk to Christine Moore regarding the check for $15,000.00 for a well and report back at the next meeting.

Next meeting will be November 14, 5 pm at the ranch.

Meeting adjourned at 8:50 pm.

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Results of the Annual Meeting voting are:
All proposed bylaw and PCR changes failed to pass except #7 (seven man board). Because the seven man board passed, all four candidates were elected. The new board is Larry Baer-President, Art Ortolani - Vice President, Phil Hall - Secretary, Nyle Willis - Treasurer, Taylor Button, Tom Massengale, and Larry Clarkson.

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DSROA Board Meeting Minutes
August 8, 2002 4 PM
Taylor Button Home in Kanab

Board members present: Taylor Button, Milo Medley, Larry Clarkson, Tom Massengale, and Art Ortolani.
Others present: Dale and Patsy Clarkson, Barbara Button, Larry Baer, Nyle Willis

Minutes of prior meeting read and approved.
Financial report accepted.

Reviewed invoice submitted by Phil Hall for road work in Birch/Gravel Road area. Does this include the grader work? Larry C to look into it.

Nominees for the board positions are: Nyle Willis, Larry Baer, Phil Hall, Art Ortolani, and Dale Clarkson.

The proposed bylaw and PCR changes were discussed and clarified. Tom to type up the proposed changes for the newsletter.

Tom and Art will put together the survey and have all board members review it.

Larry Baer will make a suggestion box for the annual meeting for members to put in suggestions.

Art will ask Randy Brown to be the official ballot counter.

The official agenda was discussed and approved.

The barbecue after the meeting was discussed. Menu will be hamburgers, dutchoven potatoes, baked beans, and green salad. Larry C will get the grill. Danny Clarkson will start the fire and cook the potatoes. Dale will bring the chairs and tables. Nyle will bring the PA system.

Discussed possible wage for Barbara and Nathan Button for time at the ranch.

Meeting adjourned at 7:30 pm.

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